Last updated: August 2026

Footprint Architects Ltd (“Footprint Architects”, “we”, “us” or “our”) is the controller of personal information described in this Privacy Notice.

Footprint Architects Ltd
The South Suite, Third Floor
Heliting House
35 Richmond Hill
Bournemouth, Dorset BH2 6HT

Email: hello@footprintarchitects.co.uk
Telephone: 01202 818966
ICO registration number: ZC217045

Our Data Protection Lead is the Managing Director and can be contacted using the details above.

This Privacy Notice explains how we collect, use, disclose and protect personal information when you use our website, contact us, make an enquiry or otherwise interact with Footprint Architects.

Information we collect

We may collect:

• your name;
• email address;
• telephone number;
• company or organisation;
• information you provide in an enquiry or correspondence;
• project-related information you choose to provide;
• marketing preferences;
• technical information collected through cookies or analytics, where permitted.

Why we use personal information and our lawful bases

We use personal information only where we have a lawful basis under UK data-protection law.

Responding to enquiries and potential commissions
We use your contact details and information you provide to respond to architectural, consultancy or general enquiries.

Lawful basis: taking steps at your request before entering into a contract and/or our legitimate interests in responding to enquiries and developing our business.

Delivering professional services and administering client relationships
Where you become a client or project contact, we use personal information to manage our appointment, communicate with project teams, administer contracts and deliver architectural and professional services.

Lawful basis: performance of a contract, taking steps before entering a contract, legitimate interests and compliance with legal obligations as applicable.

Website administration and security
We may process technical information to operate, maintain and protect our website and information systems.

Lawful basis: our legitimate interests in maintaining a secure and effective website and business systems.

Marketing
We may send news, project updates or other marketing communications where permitted by law. Where consent is required, we will obtain it separately and you may withdraw it at any time.

Lawful basis: consent or legitimate interests where permitted by UK data-protection law and the Privacy and Electronic Communications Regulations.

You are not required to agree to marketing in order to submit an architectural or project enquiry.

Sharing personal information

We may share personal information where necessary with service providers who support our business, such as:

• website hosting and IT providers;
• email and cloud-storage providers;
• analytics providers;
• professional advisers;
• consultants and contractors where relevant to a project;
• public authorities or regulators where required by law.

Where another organisation acts as our processor, we require it to process personal information only for authorised purposes and to maintain appropriate security safeguards.

International transfers

Some technology or cloud-service providers may process or make personal information accessible outside the UK.

Where this constitutes a restricted transfer under UK data-protection law, we will ensure that an appropriate safeguard is in place, such as UK adequacy regulations, an approved international data-transfer mechanism or another lawful transfer arrangement. The ICO’s current guidance treats both sending information abroad and making it accessible to an organisation outside the UK as potentially restricted transfers. 

Retention

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including to comply with professional, contractual, insurance, tax and legal requirements.

Retention periods vary according to the type of information and our relationship with you. When information is no longer required, it will be securely deleted, anonymised or archived in accordance with our retention procedures.

Your rights

Depending on the circumstances, UK data-protection law gives you rights to:

• be informed about how your information is used;
• access your personal information;
• correct inaccurate information;
• request erasure;
• request restriction of processing;
• object to processing;
• receive certain information in a portable format;
• withdraw consent where we rely on consent; and
• challenge certain automated decision-making.

The ICO identifies these transparency and individual-rights requirements as central obligations under UK GDPR. 

To exercise a right, contact hello@footprintarchitects.co.uk.

Automated decision-making

Footprint Architects does not currently use solely automated decision-making that produces legal or similarly significant effects on website visitors or prospective clients.

Data-protection complaints

If you have a concern about how we use your personal information, please contact our Data Protection Lead at hello@footprintarchitects.co.uk.

We will acknowledge a data-protection complaint within 30 days, investigate it appropriately, keep you informed where necessary and notify you of the outcome without undue delay.

These complaint-handling requirements apply to all organisations processing personal information following changes introduced by the Data (Use and Access) Act 2025. 

If you remain dissatisfied, you have the right to complain to the Information Commissioner’s Office (ICO).

Security

We maintain appropriate organisational and technical measures intended to protect personal information against accidental or unlawful loss, alteration, disclosure or unauthorised access. These measures are supported by our Data Protection, Cyber Security and Business Continuity Policies.

Cookies and analytics

Our website may use cookies and similar technologies. Please see our Cookie Policy for information about the cookies used, their purposes and the choices available to you.

Changes to this notice

We may update this Privacy Notice where our processing activities, systems or legal requirements change. The current version and its effective date will always be published on this page.